The following article will provide you with information on how to choose an EHS management software.
1. Decide on the type of EHS management software you need
You have multiple options when it comes to EHS management software. The first thing you need to do is figure out which of these options best suit your needs. You can choose an outsourced solution, which involves remotely accessing someones computer for management purposes over the Internet. If this option doesn’t suit your business you are left with an in-house or hosted solutions which require local computers installed at your office for data entry and processing. Different types of EHS management softwares cater to specific industries. You may want to look into patented or custom designed software if none of the above fit your company’s needs.
2. Determine what kind of licensing agreement is required based on industry needs
You can choose to purchase EHS management software that needs to be installed on site in your office or there is the option for you to rent it. You may also need several different licenses depending on which type of industries data you will be using the software for. The industry specific EHS management software can vary widely in price so make sure you shop around and get an estimate if you are unsure what your business requires. For example, there are some types of software that are specifically designed with retail stores in mind, while others are manufactured for more industrial uses. Many companies offer free demos or trial periods of their services before committing to a long term plan. If this doesn’t work for you then ask about having discounts negotiated if they have existing customers who could vouch for their services.
3. Get some information on available features
It is important to know what type of features are available with EHS management software. Some customizable options may include statistical reports on your business’s safety record, training deals and schedules, customizable forms, custom security levels and user settings, programs that connect with other existing applications or websites that you already use at your office, automatic email alerts for first responders in the event of emergencies etc. Choose an option that has many useful tools included like document storage functionality which will come in handy later down the line if needed. Lastly make sure your selected program gives you seamless access to all of the data you need whether it is over the web or locally on-site. Keep in mind that many programs will offer you a short free trial period to test out the features for yourself.
4. Look into other benefits your EHS management software could provide
Lastly before making any final decisions on EHS management software make sure to look at all of the benefits it can provide your company with. You may want to consider what you are getting in terms of cost efficiency, speed of entry data recording, accuracy, safety features, etc. If there are employees inputting data make sure they have easy access to the program and that their specialties are considered when creating user profiles. Most importantly think about what type of tasks will be streamlined by using this software over regular methods i.e if you need certain reports done each month then having them automatically prepared for you is the best way to save time for employees.
5. Think about future needs and costs
After you have picked out your EHS management software there are certain things you need to be aware of when it comes to licensing, costs, updates, etc. Make sure you get all of this information down in writing so there are no surprises down the road with billing issues or just keeping track of what you get for your money. There will be additional charges if reports are needed that aren’t included but you should also keep an eye on just how much data entry is being done by employees at your company’s site. You can pay extra fees for customization depending on what type of features are available in the program options but remember changes to existing programs can cost extra too. In terms of future needs be aware of the program is web based or locally installed on computers at your site and what other updates you will need to pay for to keep it going for a while.
When it comes time to choose an EHS management software, there are a few important factors to keep in mind. The first is whether the software is customizable to meet your specific needs. Second, make sure that the software is easy to use and navigate; you don’t want something that will be difficult for your team to learn and use daily. Finally, consider the price point and whether it fits into your budget. By keeping these things in mind, you can find the perfect EHS management software for your business.